The minutes of meetings at the board play a significant role in making sure that good governance is maintained for any company, regardless of whether it’s a nonprofit or an individual business. However, making effective board meeting notes can be a difficult task. Boards must be careful to not include anything that could violate ethical or legal obligations. It is also important that the person who takes minutes does not include any personal opinions or biases that could come across as unprofessional.
Attendance: A list of those who attended a meeting either in person or by phone/webcast. This www.boardroombox.com/what-are-board-meeting-minutes/ helps in determining the board members who were absent or tardy as well as to confirm that the right number of people attended at every vote.
Agenda The agenda is a list of topics that will be discussed during the meeting. It is typically distributed prior to the meeting so that the participants have time to go through the agenda before the meeting begins.
Minutes Record of the meeting, usually prepared by the board secretary or other staff members. Minutes should give a brief summary of each item, including the action taken, and who backed or opposed it. To ensure clarity and readability, the minutes should be concise and clearly edited. Documents mentioned in minutes should be included in the final version.
Minutes should not contain any side discussions or off the record comments unless they are directly connected to an agenda item. If the discussion is unrelated to the item on the schedule It is crucial to note that the tangent was discussed without recording any specifics.
