As the coronavirus epidemic continues to force nonprofit organizations to stop holding in-person board meetings, the move to digital is being proven to be an effective alternative. The transition can be a challenge for some boards. A well-planned strategy can assist them to overcome these hurdles and ensure a smooth transition for all involved.
The first step is to choose an effective video conferencing program which will allow your board members to communicate and collaborate effectively, regardless of location. Make sure that the software has a range of features that will allow for participation and engagement. For example, a video feature can ensure that participants aren’t distracted by other people in the room and that they observe board rules of conduct in meetings.
Create an agenda with specific discussion topics and an intended outcome. This allows you to swiftly move from one topic to the next, increasing productivity. A clear goal for the meeting will assist the chair in keeping the meeting on the right track and stay focused.
Another crucial aspect of a digital board meeting is to record minutes. This is helpful for future readers who might not have been able to attend. Make sure you strike a balance between completeness, conciseness and the information that was discussed at the meeting. Include all board-approved decisions and their reasoning. This will help explain the decision to anyone who was not present at the meeting.
